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News, updates, and practical guidance from Iowa Land Records — organized so you can find exactly what you need.
The way E-Submission administrators and accounting users will log in to the E-Submission service will soon be changing. The primary reasons for these changes are to increase security and to set the stage for a single sign on function so that authorized users will have...
At the close of the 2021 legislative session, the Iowa General Assembly approved a bill intended to provide various benefits and protections for Iowa law enforcement officials. The bill, also known as the “Back the Blue” bill, includes provisions relating to the...
Iowa Land Records, the Electronic Services System and Iowa county recorders have a strong orientation toward customer service. Training and support are ongoing activities. Numerous training videos are posted online, and there are monthly webinars for E-Submission...
Many properties do not have a reportable hazard such as a well, private burial site, underground storage tank, or other hazardous waste or disposal site. The preparation and submission of a groundwater hazard statement in these cases creates unnecessary work for...
In 2005, nearly two years after the creation of the county land records information system by the Iowa County Recorders Association, the Iowa General Assembly adopted a session law (House File 882) requiring that the system be managed through a 28E organization. It...
In recent years the E-Submission service has received the most recognition as its adoption has grown year-over-year. However, the search engine tool continues to be a core service for ESS and Iowa Land Records (ILR). In 2019, an average of over 7,750 users per month...
The Iowa Land Records development team continues to make progress on the E-Submission 2.0 recorders interface, moving administrative functions from the legacy interface to the new one. As these administrative functions are developed in the new interface, the Iowa Land...
The pandemic seems to be far from over, and there are still many unknowns we are all facing. However, as the State of Iowa has lifted restrictions, county offices have reopened to the public, each with their own set of screening protocols and procedures in place. It’s...
If you have an economic interest in the real estate industry, then you know the value of stability in the marketplace. Significant events with adverse economic impacts, such as COVID-19 and a derecho, can have a cascading effect on jobs, families, and the economy...
Iowa county recorders continue to provide services, even when the courthouse doors are closed. Mail is received and processed regularly. In fact, many counties set up drop boxes to more easily receive paper documents for recording or other processing. Electronically...
Just over three weeks ago, on March 17, 2020, Governor Kim Reynolds declared a State of Public Health Disaster Emergency in Iowa. It was the first of several declarations that would be issued in the following weeks that closed businesses, limited public gatherings and...
The adoption of electronic filing has significantly improved the efficiency of recording official documents and the processes associated with completing a real estate transaction. This was made possible through the Iowa Land Records system, which has integrated the...
A common question we receive is, “How far back do the records posted online go?” The serious answer is “It depends on whether records are in the form of electronic documents.” Electronic Services System policy provides that “A county shall transfer to the county land...
Making public records accessible online to the public and the real estate industry is a core legislative mandate for the Iowa Land Records system. Section 331.604 of the Iowa code includes the following charge: “developing county and statewide internet sites to...
A newly redesigned e-submission interface for county recorders is now in production. Iowa Land Records has now implemented this in more than 30 Iowa counties, and the remaining 60+ counties will be transitioning to the new system over the next several weeks. This is...
The first electronic document was recorded through the Iowa Land Records e-submission service on December 22, 2005 in Allamakee County. That year there were 762,534 documents recorded in the State of Iowa. It was a humble start. Unlike the Iowa Judicial Branch, which...
The ESS Coordinating Committee approved the 2020 annual budget. The annual budget projects total revenue, total expenditures, and net income.
Several counties are already using the new interface to review e-submission documents, and all counties are expected to be using the new interface in early 2020.
Developers are working hard to improve the e-submission application and will continue updates to the recorder’s interface through the end of calendar year 2019.
More than 19.5 million records are accessible online. Based on the current rate, it is projected that more than 20 million records will be online in 2020.
In 2010 and 2011 the Iowa General Assembly approved a supplemental $1.00 recording fee for the purpose of redacting personally identifiable information (PII) from public documents posted online. The supplemental fee sunset on June 30, 2011. At the time, approximately...
The annual audit for the Electronic Services System and Iowa Land Records was presented to the ESS Coordinating Committee at their quarterly meeting.